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Stillwater Associates Success with Project Insight
How Stillwater stopped overrunning their budgets even thought their team was scattered all over the country.
Meet Stillwater Associates
Industry
Environmental Services
Employees
>30-100 people
Challenges
Lacked processes and infrastructure to manage project budget process properly
Required project and resource software to handle employees scattered around the country
Needed project management solution that integrated with QuickBooks online
Main Challenges
Stillwater Associates is an 'office-less' consulting organization. Team members are scattered all over the country. "We discovered as we grew from three people to 10 people we could no longer manage our budgeting easily," the company president explains. "We didn't have the processes and infrastructure to manage it properly."
"Project Insight gave us the insights we need to make better decisions about projects that helped increase our profitability." -President of Stillwater Associates
Why PI
"We evaluated all of the solutions," the president says, "and reduced the list to three, all of which were excellent choices. The tiebreaker for us was Project Insight's ability to connect to our accounting system relatively inexpensively. They could program our connection to QuickBooks Online, capture the time data from the project management software and transfer it to the financial software."
Inexpensive option to integrate project management software with QuickBooks online
Produces weekly reports on the status of each project to keep everybody on budget
Offers a timekeeping widget that accurately tracks employee's hours
Stillwater enjoys working with a company that listens to customers and makes appropriate changes
Outcome
The president quickly achieved his major goal - his company was no longer overrunning project budgets. They establish a budget and stick to it. Everyone knows what their piece of the project is, how much time they should allocate, and the current status of where they are each project. As a result, since Stillwater Associates implemented the Project Insight software, every project has been completed on time and on budget.
Primary goal achieved - no budget overruns
Team knows the amount of time they're expected to expend on each project
Clients are constantly updated to eliminate any "surprises"
Company has the capability to expand business into new areas
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