Stillwater Associates Success with Project Insight

How Stillwater stopped overrunning their budgets even thought their team was scattered all over the country.

Meet Stillwater Associates

Environmental Services
>30-100 people
  • Lacked processes and infrastructure to manage project budget process properly
  • Required project and resource software to handle employees scattered around the country
  • Needed project management solution that integrated with QuickBooks online

Main Challenges

Stillwater Associates is an 'office-less' consulting organization. Team members are scattered all over the country. "We discovered as we grew from three people to 10 people we could no longer manage our budgeting easily," the company president explains. "We didn't have the processes and infrastructure to manage it properly."
"Project Insight gave us the insights we need to make better decisions about projects that helped increase our profitability." -President of Stillwater Associates

Why PI

"We evaluated all of the solutions," the president says, "and reduced the list to three, all of which were excellent choices. The tiebreaker for us was Project Insight's ability to connect to our accounting system relatively inexpensively. They could program our connection to QuickBooks Online, capture the time data from the project management software and transfer it to the financial software."
  • Inexpensive option to integrate project management software with QuickBooks online
  • Produces weekly reports on the status of each project to keep everybody on budget
  • Offers a timekeeping widget that accurately tracks employee's hours
  • Stillwater enjoys working with a company that listens to customers and makes appropriate changes


The president quickly achieved his major goal - his company was no longer overrunning project budgets. They establish a budget and stick to it. Everyone knows what their piece of the project is, how much time they should allocate, and the current status of where they are each project. As a result, since Stillwater Associates implemented the Project Insight software, every project has been completed on time and on budget.
  • Primary goal achieved - no budget overruns
  • Team knows the amount of time they're expected to expend on each project
  • Clients are constantly updated to eliminate any "surprises"
  • Company has the capability to expand business into new areas

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