Stop retyping approved timesheets into QuickBooks.

Every billing cycle, someone exports hours, rekeys them as invoice lines, and chases down which expenses were approved. It is slow, it is where billing errors come from, and it delays cash. Project Insight builds the invoice from the time, expenses, and milestones already approved in the project, then syncs it natively to QuickBooks Online.

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BILL FROM REAL WORK

The invoice comes from the project, not a spreadsheet.

When billing data lives apart from delivery, invoicing starts with an export and ends with someone reconciling what actually got approved. Hours get missed, expenses slip a cycle, and disputes take days to answer.

Create invoices directly from time entries, expenses, or milestones.
Sync approved timesheets and expenses with no manual re-entry.
Bill milestone and time-and-materials work in the same workflow.
Send invoice-ready records with line items, attachments, and an audit trail.
Answer a billing question by opening the project it came from.

Invoices generated from project time and expenses

Compare With Other Tools

QuickBooks field mapping and sync settings

NOTHING IN BETWEEN

No Zapier, no middleware, no custom API.

Most project tools reach QuickBooks through a connector you buy, configure, and maintain separately. That is another vendor, another bill, and another thing that breaks quietly the week you need to invoice.

Native two-way sync between Project Insight and QuickBooks Online.
Map users, time codes, and cost categories directly to QuickBooks fields.
Create QuickBooks jobs and accounts during export, with no pre-setup required.
Export with a single click and keep an accurate transfer every time.
Keep accounting in QuickBooks while delivery stays in Project Insight.

DIFFERENTIATORS

What sets Project Insight's QuickBooks integration apart?

Work management tools capture hours; turning those hours into an invoice is where they stop. Reaching QuickBooks usually means a separate connector, a separate product, or a beta. Project Insight builds the invoice from approved project data and syncs it to QuickBooks Online natively.

QuickBooks Online integration capabilities compared across Project Insight, monday.com, Asana, Smartsheet, Jira, and ClickUp.
Key QuickBooks Integration Capability	Project Insight	monday.com	Asana	Smartsheet	Jira	ClickUp
Create invoices from project time, expense & milestones	Yes: Invoices built from approved time, expenses or milestones	Partial: Invoicing sits in monday CRM, a separate product	No: No native invoicing	Partial: Invoicing via Resource Management, a separate product	No: No native billing; requires Marketplace apps	Partial: Syncs QuickBooks invoices in; does not generate them
Native two-way sync with QuickBooks Online	Yes: Native two-way sync, no middleware	Partial: Native integration; limited billing data flow	No: No native integration; requires Zapier or Make	Partial: Runs through Resource Management, not core Smartsheet	No: No native connector; Marketplace apps only	Partial: Native sync in beta on Business Plus and above
Milestone and time & materials billing in one workflow	Yes: Both billing models supported together	No: No native billing models	No: No native billing models	Partial: Bill rates in Resource Management; milestones manual	No: Requires Marketplace apps such as Tempo	Partial: Time-based only
Map users, time codes & cost categories to QuickBooks	Yes: Field mapping for users, time codes & cost categories	Partial: Column mapping in the integration	No: No native mapping	Partial: Mapping handled in Resource Management	Partial: Mapping depends on the Marketplace app	Partial: Limited field mapping in beta
Works without Zapier, middleware or a custom API	Yes: One-click export; nothing in between	Partial: Native app; billing flows need automations	No: Requires Zapier or Make	Partial: Requires a separate paid product	No: Requires a paid Marketplace app	Partial: Native, but beta and tier-gated