As your company grows, managing people, projects, and budgets gets more complex. Without visibility into where time is being spent, it’s easy to lose track of costs, overload your teams, and miss planning targets.
That’s why Project Insight’s time tracking features are a game changer.
In our 15-minute power tutorial, “Where Did the Week Go?”, CEO Steve West and Senior Executive Matthew Sparkes walk through how our integrated time tracking helps teams do more than just fill in timesheets—it gives them actionable insight into actuals, billables, capacity, and burnout.
Here’s what makes Project Insight’s time tracking so powerful:
Time Tracking Baked into Project Management
“With Project Insight, you have time tracking baked right into your project management system,” said Steve West. “You don’t have to have two different systems… this is one system that does both all at once.”
Once time tracking is enabled, the functionality seamlessly cascades across the platform—no extra setup or modules needed. It’s deeply integrated into your daily workflows.
It’s Not Just Timesheets—It’s Time Intelligence
You’re not just collecting hours.
“You're empowering your organization with real-time actionable insights that help you make better plans, budget smarter, and build healthier teams.” — Matthew Sparkes
Because every entry flows into budgets, resource forecasts, and project actuals, PI turns time into strategy.
Built-In, Not Bolted On
Unlike standalone time tracking apps, PI’s time tracking is fully integrated—no extra systems or silos.
“With Project Insight, you have time tracking baked right into your project management system. You don’t have to have two different systems… this is one system that does both all at once.” — Steve West
Enable the feature once, and it cascades through your workspace—assignments, approvals, budgeting, and reports.
Time Entry Options That Fit Every Workflow
Your team can track time how they want:
Only tasks that are currently active will display—helping team members stay focused on what matters.
“If there’s a task way out in the future, it won’t show up on here.” — Steve West
Sync Time Automatically from Jira, DevOps & More
Already using tools like Jira, Azure DevOps, or ServiceNow? PI integrates seamlessly. Time logged in those systems can flow directly into PI’s time grid.
“Time can be syncing automatically from those platforms into this sheet, which will then roll into the reporting.” — Matthew Sparkes
This means your technical and project teams stay aligned—without duplicating effort.
Billable vs. Non-Billable? Totally Covered
Whether you're billing clients or tracking internal time, Project Insight makes it easy to split billable and non-billable hours.
“This is billable or it's not, right? So this is an additional option that you have… or we can keep our two different buckets right there.” — Matthew Sparkes
You can even set defaults or restrict who decides what's billable. And the data flows directly into invoicing or internal cost tracking.
“The project manager can control whether or not the users can mark that billable or not, and the defaults for all of this.” — Steve West
Actuals and Budget Forecasts—Tied to Time Codes
Your actuals don’t have to be a black box. PI lets you use time codes to feed rate cards and drive budget accuracy.
“That time and the time code… can also drive where the actuals come in from a budgetary perspective as well.” — Matthew Sparkes
This gives you precise control over how labor affects cost—and makes your reporting smarter without needing a financial analyst on standby.
Approvals & Admin Controls That Scale
Need to see which team members haven’t submitted their time? You can check in seconds, click to remind, or drill into individual sheets.
Project managers and admins can control:
This level of control keeps your process consistent and compliant.
Spot Burnout Before It’s Too Late
When your team logs time regularly, you don’t just see how long tasks take—you can see who’s at risk of overload.
Project Insight gives you visibility into resourcing trends so you can balance the workload proactively—not after burnout has already happened.
“It’s not about policing. It’s about making smarter choices with real data.” — Matthew Sparkes
You Don’t Lose Functionality by Switching
If your teams are used to other time trackers, don’t worry—you’ll still get all the capabilities you’re used to (and then some).
“You don’t lose any functionality by moving into our system from any kind of specialized time tracking system.” — Steve West
In fact, you’ll gain one integrated source of truth across your projects, time, and budgets.
Wrap-Up: From Timesheets to Team Intelligence
If you’ve ever reached Friday and thought, “Where did the time go?”, you’re not alone.
Project Insight gives you more than a way to log hours—it gives you a smarter way to plan, staff, and forecast across your business.